{"id":10558,"date":"2025-03-18T09:58:50","date_gmt":"2025-03-18T09:58:50","guid":{"rendered":"https:\/\/cargoflux.com\/invoice-validation\/"},"modified":"2026-10-02T15:48:54","modified_gmt":"2026-10-02T15:48:54","slug":"invoice-validation","status":"publish","type":"page","link":"https:\/\/cargoflux.com\/en\/invoice-validation\/","title":{"rendered":"Invoice validation"},"content":{"rendered":"\n
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Back<\/div><\/a><\/div><\/div>\n<\/div><\/div>\n\n\n\n
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Check every carrier invoice against what you expected to pay<\/h1><\/div>\n\n\n\n

Upload a carrier invoice, and Cargoflux matches each line to your shipments and compares the invoiced amount with the expected cost. You see straight away what matches, what deviates, and what you are being charged for that you cannot find.<\/p><\/div>\n\n\n\n

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<\/path><\/svg><\/span>Every invoice line matched to a shipment<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Price deviations shown as an amount and a percentage<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Charges for shipments you have no record of<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Unaccounted surcharges listed with a subtotal<\/span><\/div>\n<\/div><\/div>\n\n\n\n
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Book a free demo<\/div><\/a><\/div><\/div>\n<\/div><\/div>\n<\/div>\n\n\n\n
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What you see for every invoice<\/h2><\/div>\n\n\n\n
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<\/path><\/svg><\/span>Price matched<\/strong> or price divergence<\/strong>, with the difference as an amount and a percentage<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Shipment not found:<\/strong> charges for shipments you have no record of<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Unaccounted surcharges:<\/strong> invoice-level charges not tied to any shipment, with count and subtotal<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>A summary<\/strong> of invoice total, matched total and total divergence including surcharges<\/span><\/div>\n<\/div><\/div>\n\n\n\n
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How it works<\/h2><\/div>\n\n\n\n
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<\/path><\/svg><\/span>1.<\/strong> Upload the carrier’s own invoice file (Excel or CSV), or any Excel file with one row per shipment.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>2.<\/strong> Cargoflux matches each line to a shipment by shipment ID or tracking number.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>3.<\/strong> The invoiced amount is compared with the expected cost on the shipment, from your rate sheet or the carrier’s API.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>4.<\/strong> Review the deviations. For one-row-per-shipment files, hide the accepted lines and export the rest to Excel to raise with the carrier.<\/span><\/div>\n<\/div><\/div>\n\n\n\n

Supported carrier invoice formats<\/h3><\/div>\n\n\n\n

GLS, PostNord, FedEx, DHL, DHL Express, UPS, DPD, Bring, BWS and more.<\/p><\/div>\n\n\n\n

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For forwarders: turn carrier invoices into correct customer invoices<\/h2><\/div>\n\n\n\n

If you resell transport, Invoice Import goes a step further and makes sure every cost the carrier charges ends up in the right place.<\/p><\/div>\n\n\n\n

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<\/path><\/svg><\/span>Real cost replaces the estimate,<\/strong> so your margin shows what you actually paid.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Surcharges reach your customer.<\/strong> Extra charges on the carrier invoice are added to the shipment with a sales price and flow into customer invoicing through e-conomic. For UPS these include residential, large package, additional handling and address correction.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Repricing on invoiced weight,<\/strong> including volumetric weight where the carrier charges for it.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>No invoiced cost goes unbilled.<\/strong> Shipments booked outside Cargoflux are created and matched to the right customer. Anything unmatched goes to a catch-all customer.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Safe to import again.<\/strong> Importing the same charges twice does not create duplicates.<\/span><\/div>\n\n\n\n
<\/path><\/svg><\/span>Automatic import over SFTP<\/strong> for UPS, FedEx, DHL, DPD and more.<\/span><\/div>\n<\/div><\/div>\n\n\n\n

Invoice Import is set up with our team.<\/p><\/div>\n\n\n\n

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We save many hours of work and many thousands of kroner every single day\u2014in accounting and operations.<\/p>\nDavid L\u00f8th, CEO, OnlineCargo<\/cite><\/blockquote>\n\n\n\n

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Frequently asked questions<\/h2><\/div>\n\n\n
\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tWhat is freight invoice validation?<\/span><\/div>

Freight invoice validation is checking each line on a carrier invoice against the shipment it belongs to and the cost you expected to pay. In Cargoflux, every line is matched to a shipment and marked as matched, deviating or not found, so you only need to look at the exceptions.<\/p><\/div><\/div>

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tWhich carriers are supported?<\/span><\/div>

Cargoflux reads the invoice files of GLS, PostNord, FedEx, DHL, DHL Express, UPS, DPD, Bring, BWS and more. For other carriers, you can upload any Excel file with one row per shipment.<\/p><\/div><\/div>

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tDoes invoice validation change my shipments?<\/span><\/div>

No. Invoice validation is read-only: it compares and reports, but changes nothing. Invoice Import is the feature that updates shipment costs and adds surcharges.<\/p><\/div><\/div>

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tCan surcharges from the carrier invoice be passed on to my customers?<\/span><\/div>

Yes, with Invoice Import. Surcharges found on the carrier invoice are added to the shipment with a sales price, so they reach your customer invoicing through e-conomic.<\/p><\/div><\/div>

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tHow do I get Invoice Import?<\/span><\/div>

Invoice Import is set up with our team, including automatic import over SFTP for UPS, FedEx, DHL, DPD and more. Contact us to get started.<\/p><\/div><\/div><\/div>\n\n\n